Keeping a clean slate clean
When I got my new 10.5″ iPad Pro, I, for the first time in years, selected to set it up as a “new device”, instead of restoring from the backup of my old iPad Air 2. This, plus trying it out as a development machine led me to a minimalist organization:
- I only add apps I need, as I need them, only if I can’t find a better way to do whatever it is that’s driving the desire to install the app
- Every app goes into a folder named “Stuff” that’s off on the third home screen unless I have a good reason to put it somewhere more visible (i.e. I use it enough that it’s efficient to have it less than a couple taps away)
- I have one screen for work, one for personal – these are my “areas of focus” in GTD parlance and help psychologically to switch focus. (These areas of focus also have matching folders in OmniFocus, iCloud Drive (personal files), and Box/Google Drive (client/employer files)).
- I put extremely high-use apps in the dock
- I aggressively disable notifications
My Screens (“areas of focus”)
Before or after work, I’m on the “personal” screen. Aside from Settings and the App Store, I use it for video watching, texting, and reading. When I “leave work”, I swipe to this screen – feels like I’m leaving the office.
When it’s time to work, I switch to my work screen and start into my daily work checklist (in OmniFocus). I’ve found that on the iPad Pro it’s easy to focus on the task at hand. I had to make some changes to accommodate going from a 3-monitor Mac Pro with lots of
toys tools (BBEdit, ExpanDrive, TextExpander, Magnet, Pastebot, Box/Google/OneDrive syncs, etc – I counted about 11 apps I used concurrently) to a single-screen iPad. It’s been an improvement, and spawned a lot of creativity, including a suite of JIRA command-line scripts, learning about mosh, contributing to Blink, re-learning screen and vim, and making better use of my Mac Mini as a server. I took these learnings back to the Mac Pro for improved focus there.
Despite appearances, I have a lot of apps. My iPhone, and old iPad, have an overly-“organized” collection of folders with semi-arbitrary classifications that contain these apps. Since I found myself using Spotlight search rather than thinking “is Google Drive in Business, Productivity, or Lifestyle?”, I created a folder named “Stuff”, and put any app not on the personal screen, work screen, or dock into it.
Putting the “No” in Notifications
You might notice there are no badges in the screenshots. I disallow notifications (including badges) unless the app’s notifications are something by which I really need to be interrupted. Otherwise, checking it goes into my daily checklist and I process it as an “inbox” using the GTD workflow. This includes email. I allow notifications from Messages, HipChat, the App Store, Settings, and Calendar.
The result: better focus
It’s easy to install apps without clutter – drag it into “Stuff”. I can quickly find the apps I use frequently; if I’m bouncing between three apps rapidly (e.g. Safari, Blink, and Box), I’ve found it’s smoother (because it’s more consistent) to hit Command-H and tap than it is to use the app switcher. I only have one thing to look at at a time, so I’m not distracted, and I can use split screen if I really need two things on the screen at once.